AP Process Risk Assessment

• Current Receiving Invoices
• Invoice approvals
• Payment optimization
• Complete

1 of 4

1. In what format do your invoices arrive at your office?

Primarily as paper (snail mail, faxes, or packing slips)

Primarily as e-mail attachments or other digital files (PDFs, spreadsheets)

Primarily as e-invoices (suppliers directly submit invoices to a centralized program or payment system)

2. How do you get invoice data into your accounts payable system?

AP staff manually key in the details (vendor, invoice amount, cost center, project code, and GL code)

Invoices are captured into a document management tool, and AP staff logs in to route and approve them

We upload a file of invoices into our accounts payable system and route as necessary for approval

3. On average, how many hours per week do any of your employees (AP manager, clerks, administrators, etc.) spend tracking down and collecting invoices?

More than 5

1–5

Less than 1

4. How many invoices do you manually print and/or scan when capturing or filing invoices?

All

Some

None

5. How often do you have missing or misplaced invoices?

Frequently

Occasionally

Rarely